Napier Tech Hockey

Napier Tech Hockey Club Constitution

1. The club shall be called the Napier Tech Hockey Club Incorporated with headquarters at the Kelt Capital Hockey Stadium, Park Island, Napier and the office at the residence of the incumbent Secretary.

2. The club shall be affiliated to the New Zealand Hockey association and any other associations as considered necessary by the committee.

3. 1. The object of the club is to encourage skill, participation and enjoyment in the sport of hockey by providing coaching, equipment and organising a team structure at the various levels as demand deems necessary.

   2. The club may also do all such things as are incidental or conducive to the attainment of the object; and includes the borrowing and lending of money, the purchase and sale of goods and property or any other activity which may further this objective.

4. 1. The club shall be managed by a Chairperson and a committee of not less than five and not greater than ten (three to form a quorum) who shall be elected at the Annual General Meeting in each year.

   2. All officers of the club are to be ex-officio members of the committee, including Club Captain, Secretary, Treasurer or other such as may be appointed.

   3. Vacancies in the Committee or Officers occuring during the year may be filled by the committee or co-opted from the general membership, as required.

   4. The secretary may convene committee meetings, as and when required, upon giving seven days notice.

5. Application for membership shall be made to the Secretary and shall only be confirmed if the applicant has no outstanding commitment to another affiliated hockey club.

6. 1. Subscriptions shall be established by the members at the Annual General Meeting ech year. this shall include fees for casual player membership and student membership subscriptions.

   2. Any member whose subscription is not paid in full by August 31 of each year is debarred from the privileges of membership.

   3. The committee shall have the discretion to extend the period as described in clause 6.ii where hardship can be shown.

7. 1. Members may cease to be members voluntarily, or the committee may expel members for;

      1. non payment of subscriptions,

      2. theft of club property,

      3. conduct that is calculated to bring hockey or the club into disrepute.

   2. Such members shall have no claim on the club for any fees paid.

   3. Such members have the right of appeal to a Special general Meeting provided fourteen days notice is given to the Secretary. Asimple majority is sufficient to decide the appeal.

8. 1. The Annual General Meeting shall be held at least six weeks prior to the commencement of the playing season. At least seven days notice shall be given to members.

   2. The following business shall be transacted;

      1. Election of Officers

      2. Election of Committee

      3. Presentation of the Chairman's report

      4. Presentation of the Balance Sheet

      5. Revision and amendment of any rules and regulations

      6. Revision of subscriptions and fees

      7. Any other general business

   3. A quorum of at least eight financial members will be required to be in attendance to constitute a General Meeting.

9. 1. The committee may pay accounts and incur normal liabilities on behalf of the club. the committee and officers are hereby indemnified by the club against any claim or demand in respect of any liability properly and bona-fide incurred on behalf of the club.

   2. The President, Secretary and Treasurer shall be authorised to operate on the bank accounts and the signature of two of these will be required to endorse cheques.

10. Upon the application, in writing, duly setting out the purpose, signed by six members and delivered by the Secretary, the committee shall, within fourteen days convene a special General Meeting of the club. this procedure is also required for appeals under clause 7.iii.

11. Decisions at meetings shall be by simple majority with the Chairman holding a casting vote in cases of equality. Proxy voting is permitted if authorised by written evidence which shall be presented to the Chairman.

12. ANy officer or member of the committee may be removed by a majority of two thirds of the members present at any Special General Meeting and such vote shall be by secret ballot.

13. All property shall be vested in the committee for the time being.

14. In the event of the club being wound up the property and assets shall be assigned for the time being to the New Zealand Hockey Association, to be held in trust by them with the object of returning the said property and assets in the event of a similar approved club being formed in Hawkes Bay.